BY-LAWS OF THE CHRISTIAN SOCIETY FOR KINESIOLOGY, LEISURE & SPORT STUDIES (CSKLS)
This organization shall be known as the Christian Society for Kinesiology, Leisure, and Sport Studies (CSKLS)
The purposes include the transaction of any and all lawful activities for which not-for-profit societies may be incorporated in the provisions of the Act.
In addition, society members seek to influence and renew culture by integrating their Christian faith with their disciplines in their research, publications, public presentations, and professional interactions.
The Society provides opportunities for personal and professional growth within a Christian context.
The Society supports and encourages Christian professionals in the disciplines of health, physical education, recreation, dance, and sport to promote research and information that will contribute to the health and well-being of all people, image bearers of their Creator God.
The basis of this society is the Word of God as interpreted by the Christian faith traditions.
Those eligible for membership in the Association shall be comprised of persons whose interest relates to the goals and purposes of the Society.
Voting membership of the Society shall be open to all professional or retired professional members.
Non-voting members of the Society shall be all student members with the exception of the student appointed to fill the director-at-large board member position.
BOARD OF DIRECTORS
Statement of Purpose
The Board of Directors shall be the governing body of the Society.
- The Board of Directors shall be comprised of the Society’s elected and appointed officers.
- The Officers of the Society shall consist of the President, President-Elect, Secretary-Treasurer, and up to five Directors-at-Large including the student director.
- All Officers other than the President, Secretary/Treasurer and student director-at-large shall be elected by the membership of the Society and shall serve three-year terms. The President shall be elected to a four year term including two years as President-Elect and two years as President. The Secretary/Treasurer and the student director-at-large shall be appointed annually by the Board of Directors.
- The Board of Directors may fill any unexpired term of office for any Board member as needed.
Duties of Officers
- The President shall set the agenda for and preside at all meetings of the Society and shall determine the need for Standing and Ad hoc committees and shall appoint the chairs of these committees with the approval of the Board.
- The President-Elect shall perform the duties of the Society President in his/her absence and serve as the coordinator for the annual conference of the Society and chair the Nominating Committee and the By-Laws Committee.
- The Secretary-Treasurer shall keep all records of minutes of Society meetings, monitor and ratify the roll of membership, send out Society meeting notices, record all official actions of the Society, collect dues and handle all official financial transactions of the Society, and maintain custody of the Society bank account as well as its financial books and records.
- The Member-At-Large shall perform duties as assigned by the President.
- The Student Director-at-large shall serve as a representative of the student members and normally assist the annual conference host institution in hosting the conference.
Board and Membership Meetings
- The Board of Directors shall meet a minimum of six times per year, including the general membership meeting at the annual conference, to conduct the business of the Society. These meetings may be held as conference calls.
- Additional Board meetings may be called at the discretion of the Society President provided at least three days notice is given to all Board members.
- A quorum shall consist of a one more member than fifty percent of the Board of Directors.
- If there is an action item that requires a vote of the Board of Directors, a majority vote of the quorum must be obtained.
- If there is an action item that the Board of Directors determines requires a Society vote, the vote will be conducted by written ballot and must obtain a two-thirds approval vote of those eligible voting Society members submitting a vote on the action item.
- General meetings of the Society members may be called by the Board with 30 days written notice (E-mail) to all current members of the society. This meeting will usually be held at the time of the annual conference.
- The President, or, in his/her absence, any executive officer of the Society, shall call the meetings to order and shall act as Chairperson of the meeting.
- The Secretary-Treasurer of the Society shall act as the secretary of all meetings, or, in his/her absence; the presiding officer may appoint any person to act as secretary.
- The most current edition of Robert’s Rules of Order shall govern conduct of all Society meetings and procedures not governed by these By-Laws.
- Terms of Office
- The President-Elect shall be elected every other year and will serve two years as President-Elect, and two years as President.
- The Secretary-Treasurer and the Student Director-at-Large shall be appointed by the Board of Directors annually.
- The Member-At-Large shall be elected for a three year term but terms should be staggered to provide continuity of service on the Board.
- The Nominating Committee will present nominations for the Officers of the Society in March. The Nominating Committee will consist of the President-Elect (Chair), the Secretary-Treasurer, and a Board Member-At-Large.
- Prospective Officers must give their consent before their names can be placed in nomination.
- Elections, administered by the Society Secretary-Treasurer, shall occur by E-Mail ballot during March, with successful candidates assuming office in June.
- Annual membership dues, to be determined by the Board of Directors, shall be due June 1 or on a membership registration anniversary date.
- The Society Secretary-Treasurer will notify the membership by E-mail no later than April 15 that membership due’s are due June 1.
- The Society Secretary-Treasurer will collect and record all membership due’s payments and provide a report to the Board of Directors at their scheduled meetings.
All monies needed for the Society shall be raised by means of membership fees, conference receipts, and individual donations.
The Society fiscal year will be June 1-May 31.
Budgets and Financial Reports
- All standing committees will prepare and submit a projected budget to the Treasurer by April 1.
- The Treasurer will prepare and submit a Society budget, including Standing Committee budgets, to the Board of Directors by May 1.
- The Treasurer has the authorization to endorse Society checks up to $400. Checks of $401 or more will require the President’s signature, or his/her designee, in addition to the Treasurer’s signature.
Hosting Conferences and Workshops
- The Society’s Board of Directors will set fees for all proposed and approved conferences and workshops.
- Fees will be determined by considering presenter expenses, CEU expenses (if necessary) and the Society’s financial condition.
- There will be member and non-member fees for each Society conference and/or workshop that has a fee, with the non-member fee being greater than the member fee.
- Proposed amendments to the By-Laws must be submitted to the Board of Directors.
- The Society By-Laws may be amended by a two-thirds approval of those eligible voting Society members submitting a vote on the proposed amendments.
Disposal of Property
In case the Society should ever be dissolved, the Board of Directors shall decide what to do with the property, with this understanding, however, that it should not become private property. Under these circumstances, the proceeds shall be used for an Internal Revenue Code Section 501 (c)3 approved charity or not-for-profit organization selected by the Board of Directors.
Modification of Articles
Articles defining the basis of this Society (Article III) and dissolution of the Society (Article IX) may not be changed.
Last amended 2-25-13